Details: We are searching for an experienced Personal Assistant to provide administrative support to the Vice President of Direct Assigned Projects and the Vice President of the Project Management Office.As the successful candidate, you will understand the value an executive assistant brings in enhancing the effectiveness of the Vice Presidents. You will be expected to work with a high degree of discretion, confidentiality and independence and be familiar and supportive of AIT strategic direction. Efficiency, sound judgment, self-composure, a positive attitude and proven interpersonal skills are essential attributes for success as you will be dealing with a variety of internal and external people. This position will appeal to an individual who enjoys working in a dynamic team environment, which requires the flexibility to manage daily activities for the VPs and when necessary, to support individuals on the Projects team. There may occasionally be the requirement to work outside the standard hours.• Supports the effective time management of the Vice Presidents and serves as a central document control point. • The work entails a variety of activities that include, but are not limited to, tracking executive commitments and external responsibilities; maintaining and anticipating calendar/brings-forward files, email screening and prioritization, ensuring notification of upcoming deadlines, and assisting in meeting preparation.• Provides administrative support by preparing confidential internal and external correspondence, statistical tables, charts, reports and presentations from basic instructions or prior precedents.• Reads and screens incoming correspondence and reports making preliminary assessments of the importance of materials and organizing documents; handles some matters personally, forwarding appropriate material to the VP and/or staff. Answers routine and non-routine telephone calls.• Supports the planning and implementation of HR activities including salary planning, recruitment, performance reviews, etc.• Provides a professional interface with AIT Executives, Government officials and other external and internal people on a variety of written or personal interactions.• Provides a variety of administrative functions including; travel arrangements, expense reconciliation reports, time entry, meeting preparation, taking minutes and follow up on action items.• Maintains a high degree of professionalism with the ability to use diplomacy, discretion, and good judgment.• Works collaboratively with AltaLink administrative staff and provide backup when required.• Organizes, coordinates and implement s corporate and social events. • Project assignments as required.

View the original article here